The Evaluated Receipt Settlement (ERS) process streamlines the payment cycle for purchases. It reduces paperwork for both of us and leads to more timely communication of data and payments.
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What is ERS?
Suppliers are paid based upon the quantity of goods/services received and our Purchase Order price. No invoices are required. |
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How does ERS work?
- You provide a list or catalog of products and firm prices to the buyer.
- Our buyer creates a Purchase Order based on this information.
- You deliver Goods with an itemized bill of lading or packing slip. This information must be accurate and detailed.
- Your packing slip or bill of lading reference numbers are entered into our system upon receipt. The Goods Receipt date is the basis for discounting and the payment due date.
- Please, do not mail an invoice. We calculate payment automatically when a match occurs between receipt and pricing.
- For each payment you receive, a remittance advice is generated listing all items included in the payment. This remittance advice will be e-mailed in PDF format the same day payment is made. Copies will be printed and mailed only on request. View a sample of this remittance advice.
If you are a Labor/Services supplier
- A Vendor Balance Report can be downloaded to an Excel spreadsheet weekly. The spreadsheet shows your pending invoices by Purchase Order and service entry number. Request this report from your contract administrator.
If you are a Goods supplier
- If Goods are returned, a credit is automatically put on the account and deducted from the next scheduled payment. You do not need to forward a credit memo.
- Supplementary charges not defined in the contract/Purchase Order (e.g., dry ice, hazard, freight, handling, etc.) must be communicated to the buyer or contract administrator, who will initiate a spot Purchase Order to be paid outside the normal process according to the terms of payment.
